What do we do in PI planning meeting of Agile projects

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What do we do in PI planning meeting of Agile projects
In Agile projects, the PI (Program Increment) planning meeting is a crucial event that involves the entire Agile team, including product owners, Scrum Masters, developers, and other stakeholders. The purpose of the PI planning meeting is to align the team's efforts, prioritize work, and plan for the upcoming program increment. Here are the key activities typically performed during a PI planning meeting:

1. Create a shared understanding: Begin by providing an overview of the project goals, vision, and objectives. Ensure that everyone has a common understanding of the project's purpose and desired outcomes.

2. Review and refine the backlog: Review the product backlog and work with the product owner to clarify any uncertainties or unanswered questions related to the features and user stories. Refine and prioritize the backlog based on input from the team.

3. Define objectives and milestones: As a team, establish clear objectives for the upcoming program increment. Break down these objectives into smaller milestones or deliverables that can be accomplished within the specified timeframe.

4. Identify dependencies and risks: Collaboratively identify any dependencies between user stories or features and note any known risks or potential obstacles that could impact the project's progress. Discuss how to mitigate these risks or handle dependencies effectively.

5. Capacity planning: Based on team availability, determine the total capacity for the program increment. Allocate resources and estimate how much work can realistically be accomplished during the iteration.

6. Story estimation and planning: Break down the prioritized user stories into smaller tasks and estimate their effort using techniques like story points or planning poker. Assign these tasks to team members and create a plan for completing the work.

7. Communication and coordination: Foster collaboration and ensure effective communication between team members and stakeholders. Discuss how to coordinate efforts, resolve dependencies, and maintain alignment during the program increment.

8. Create a visual roadmap: Use agile project management tools or visual boards to create a roadmap that outlines the planned work for the program increment. This roadmap should reflect the prioritized backlog and the expected timelines for each feature or milestone.

9. Adapt and adjust: Keep in mind that Agile is iterative and adaptive. Therefore, be prepared to adjust the plan based on changing requirements, feedback, or new insights that emerge during the PI planning meeting.

The PI planning meeting should result in a clear plan and shared understanding of the project's upcoming program increment. It enables the Agile team to collaborate effectively, align their efforts, and commit to the work that will be delivered during the iteration.

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